Executive Administrative Assistant in Mobile, AL at First Horizon National Corporation

Date Posted: 9/30/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    64 North Royal Street
    Mobile, AL
  • Job Type:
  • Experience:
    At least 5 year(s)
  • Date Posted:
    9/30/2020
  • Job ID:
    EXECU02401

Job Description

SUMMARY:
Under the general direction of the executive, this position performs a variety of administrative, secretarial and clerical functions in support of the executive and department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Performs general administrative functions for the department, including typing letters and memos, copying, faxing, organizing files, ordering supplies and equipment and handling vendor relationships.
  • Manages and maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel
  • Prepares agenda, handouts, documents, and/or any other information for scheduled meetings
  • Attends meetings and records minutes of those meetings
  • Screens incoming calls and correspondence and responds independently when possible
  • Greets internal and external visitors and determines whether they should be given access to specific executives
  • Sorts and distributes incoming correspondence, including faxes and emails
  • Composes and prepares confidential correspondence, reports, and other complex documents
  • Reviews and disseminates information received from other departments and external sources
  • Creates and maintains databases and spreadsheet files
  • Communicates and coordinates with other executives as needed
  • All other duties as assigned

SUPERVISORY RESPONSIBILITIES:
None required

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

  • Associate's degree (A. A.) or equivalent from two-year college or technical school and at least five (5) years related experience and/or training; or equivalent combination of education and experience required.

COMPUTER AND OFFICE EQUIPMENT SKILLS:

  • Internet software
  • Spreadsheet software (MS Excel)
  • Word Processing Software (MS Word)
  • Presentation Software (MS PowerPoint)
  • 10-key calculator
  • Facsimile machine
  • Typing of at least 40 words per minute
  • Copy machine
  • Telephone, etc.

CERTIFICATES, LICENSES, REGISTRATIONS (Ex: CPA, Series 6 or 7 license, etc):

  • None required


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)