Facilities Coordinator in Gastonia, NC at First Horizon National Corporation

Date Posted: 2/14/2020

Job Snapshot

  • Employee Type:
  • Location:
    804 South New Hope Road
    Gastonia, NC
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
  • Job ID:

Job Description

The Facilities Coordinator (FC) position is responsible for coordinating the work of the maintenance, occupancy, improvements, and all aspects of Corporate Properties in order to maximize the effective use and value of the property of the bank and satisfaction of the occupants. The FC is co-located with and works with the Executive/Senior/Regional Real Estate Manager to schedule all activities and process appropriate documentation in support of the particular assigned property locations. The Corporate Properties department is a fast-paced environment.  The FC role requires efficient time management as well as project planning and tracking, in order to meet project deadlines while also coordinating the vendor response to repair and maintain assigned property locations.

Specific responsibilities include the following:

  • The Facilities Coordinator (FC) will process, code and copy all invoices for payment and coordinate with Accounting for payment.  The FC ensures that all invoices are recorded into Archibus, the property management data base.
  • The FC manages and keeps current the property's filing system (Leases, Invoices, checks, COI, etc.) ensuring that all documentation is filed appropriately and all documents are accounted for per audit requirements.
  • The FC works under the direction of the Real Estate Manager to coordinate the occupant relations, satisfaction, and delivery of facility services to the assigned locations. The FC communicates with occupants on a daily basis to maintain good rapport and to resolve complaints and facilities issues within scope of information and authority guidelines.
  • Where the bank owns or leases property and subsequently leases or sub-leases space to a tenant or sub-tenant, the FC may ensure that all rents and other payments are collected in a timely manner.  The FC may advise the Lease Administrator when collection efforts or legal action may be required in order to collect fees due to the bank.  The FC may coordinate with the department Operations Manager to provide the accounting department with required records of rent receipts by established deadlines.
  • The FC coordinates and assists the Real Estate Manager with the preparation of the income and operation expense budgets for all assigned locations within the region.  The FC tracks operating expenses throughout the year to assist with budget comparison and forecasting.
  • The FC assists with preparation of yearly Capital Budgets for improvement projects.  During the course of Capital Budget project execution, the FC tracks all project expenditures for budget adherence.  The FC maintains files on all Capital Budget expenditure projects to meet all audit requirements.
  • The FC receives work orders through Archibus system which are entered by location end users.  The FC assigns work orders to the proper bank vendor for completion of the repairs and work to bank standards.
  • The FC monitors the Architbus system for open work orders to ensure timely completion and subsequent closing of work orders.  The FC coordinates the works with vendors, under the direction of the Real Estate Manager on all facility related issues to ensure customer satisfaction on the work being requested.
  • The FC tracks all key disbursements and manages keys distributed to vendors to ensure the security processes of the bank locations and the return of keys in a timely manner.
  • The bank is seeking one Facilities Coordinator.  The FC will be co-located with the Senior/Regional Real Estate Manager located in the Charlotte, NC area.

Work Hours: Monday thru Friday from 8:00am to 5:00pm


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)